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Volunteer Manager: Bryant Korzeniewski at Bryant.Korzeniewski@gmail.com; also can contact Megan at volunteer@ashevillescience.org
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Time PostVolunteer Sign UpRole
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Tuesday, September 24th
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Silent Auction Items Roundup
Help AMOS Staff sort out the Silent Auction Items to get them ready for Thursday’s “Under The Stars”; 1 person needed shift 1, 1 person needed shift 2
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10am-12pm (can sign up for both shifts if available)1-María Meet at AMOS; contact Connie at Giving@ashevillescience.org to coordinate time
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1pm-3pm (can sign up for both shifts if available)1-Joe BluemlingMeet at AMOS; contact Connie at Giving@ashevillescience.org to coordinate time
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Thursday, September 26th
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1:00pm to 5:30pmSet-upUnload items at Highland at 2:30 p.m., set up auction tables, and makes sure tables and info are set up for all areas,support set-up of education tables, put-up signage, may need to move tables around, may need to help problem-solve about set up of specific tables (ice cream/dessert table!) 3 people needed per shift
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Shift 11pm-3pm1-Chris BeanMeet at AMOS at 1 p.m. and go from there; 3 people needed shift 1
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2-Amy McCullum
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3-Jon Neumann
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4-Katia
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Shift 22:30pm-5:30pm1-Chris BeanMeet at Highland Event Center at 2:30 p.m.; 3 people needed shift 2
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2-Amy McCullum
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3-Don Lewis
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5:00pm to 8:00pmPre-Paid Tickets Handle all pre-paid ticket buyers & special guests. There will be a printed out list in alpha order of all pre-paid tickets, there will also be a "will call" list for special guests and a list of sponsors and their # of comp tickets. There may be sponsors who come by the table with paper-comp tickets, these tickets are just gathered and put in a cash box to be counted later. 2 people needed shift 1, 1 person needed shift 2
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5:00pm to 7:00pm1-Penny Freeman
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2-Ginger West
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Backup—>3-Wendell Morris
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6:30pm to 8:00pm1- Nikki Phillips
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5:00pm to 8:00pmTicket Buyers Handle all walk-up ticket buyers. AMOS will have two iPads and at least cell phone to use to take ticket sales of folks who walk in. AMOS will be using the "square" app to make credit card sales. Please arrive a little early to learn how to use the square app. 1 person needed per shift.
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5:00pm to 7:00pm1-Connie Jones
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6:30pm to 8:00pm 1-Erin Stefanacci
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5:00pm to 7:00pmVIP Meet and Greet Volunteer at stairs to ensure folks leave through event center / tidy up as needed
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1-Ariel Rhymer
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5:00pm to 7:00pmPint Glass "Game"1-Kim WoodSell pint glasses - this team will be selling pint glasses with a chance to win a gift card with each glass. The square app will also be used. 2 people needed per shift.
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2-M.E. Gray
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5:00pm to 9:00pmPlanetariumGary Give planetarium shows every 1/2 hour, a sign-up sheet will be created. 1 person needed per shift.
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5:00pm-7:00pm1-Greg Pearce
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7:00pm-9:00pm1-saraia
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5:00pm to 9:00pmEducation tableMonitor use of supplies, tidiness. 1 person needed per shift.
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5:00pm-7:00pm1-Lori Pearce
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7:00pm-9:00pm1- EDU team
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5:00pm to 8:00pmFood liaison Beth EdwardsThese volunteers will help the caterer: Ingles Kitchen's Chef Lu. Chef Lu will give directions as to where to put food. If food runs out, food runners make sure to communicate that with the caterer.1 person needed per shift.
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5:00pm to 6:30pm 1-Ann Freer
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6:30pm to 8:00pm1-Gina Sheets
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5:00pm to 8:00pmAuction ItemsConniePatrol tables, make sure items stay put and that the bid sheets stay with the correct signs and that the table stay tidy. 1 person needed per shift.
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5:00pm to 7:00pm 1-Mark Hartzman
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6:30pm to 8:30pm1-Janice Mead
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7:30pm to 9:00pmSilent Auction: organize, check-outThis team will have a few different tasks. The first task will be to pull bid sheets and items and bring to the main entrance/ticket area. Then bid sheets are put in alpha order of the "winners" name. Winners totals are calculated. Winners are texted to come to the ticket area to check out and get their item. 4 people needed
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1-Don Lewis
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2-Ann Lewis
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3-Jamie Harbison
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4-Ryder Cumbow
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7:30 pm-9:00 pm
Telescoping On The Rooftop
weather permitting, will assist with telescope viewing
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7:30 pm-8:30pm
Live Auction/Fund-A-Need
Need people to help "spot" people who are raising their hands to bid on items, there will be an emcee who is guiding the bidding. 3 people needed
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1- Rachael Sparks
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2-West Willmore
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3-Debbie Worley
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8:00pm to 10:30pmClean upClean up and pack up. 4 people needed
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1-Matt Maultsby
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2-Don Lewis/ Ann Lewis
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3-Jon Neumann
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4-Mark Knollman
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